Looking for a company with over 50 years of success and no signs of slowing down?

If so, Morguard may be the perfect place for you.

As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future.

Our Purpose
At Morguard, people are at the centre of everything we do. We are committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team reflects a wide range of backgrounds, perspectives, and experiences, and we believe that diversity strengthens us.

Collaboration fuels our success. Through innovation, teamwork, and a shared commitment to sustainability, our professionals are empowered to build their careers, contribute meaningfully, and help shape the future of real estate.

Putting Our Purpose into Action
We support our people by offering:

• Access to experienced subject matter experts who provide mentorship and hands‑on learning.

• A wide range of career opportunities across the organization.

• A comprehensive, competitive benefits program that promotes health and wellness.

Where You’ll Add Value

The Lease Administrator is accountable to the Senior Manager, Lease Administration and in coordination with the Director, Leasing for assisting in the protection of interests of the company and its clients against risks associated with lease documentation by participating in the process of preparation, revision, execution and data entry in the Yardi (or successor) system of all required lease and tenant information.

How You’ll Make a Difference

1. Offers to Lease

Arranges for tracking, execution and distribution of Offers to Lease and Lease agreements and other leasing related documentation and all associated processes including the review of executed documents received from Tenants, preparation of documents for Landlord’s execution, preparation/update of status reports on all lease documents in the leasing/property information system, overseeing tracking of insurance requirements by tenants at the point of Lease execution and arrangements for accounting for various fees/commissions to ensure timeliness and accuracy of lease documentation activities from start to completion.

2. Lease Agreements

Prepares and amends, as required, leasing related documentation in accordance with the negotiated business terms using standard templates and soliciting input from relevant departments to ensure that the intent of the negotiated deal is accurately reflected in the final document and the latter is executable by all parties.

3. Lease Correspondence

Prepares and amends as required leasing related correspondence including offers/proposals to lease, covering letters and any other correspondence as required.

4. Lease Input

Reviews and interprets lease documents for Yardi input for lease information within adequate time lines (e.g. Leases, TADIS, Offers, Assignments, Parking & Storage Agreements, Temporary Agreements, etc.); enters lease documentation in the system and prepares Yardi Lease Profiles ensuring accurate and complete capture of information from lease documentation; maintain the integrity and quality of the lease data in accordance with existing standards, guidelines and procedures to ensure an accurate base for reporting and other applications; periodically assists with Yardi lease input for Acquisitions, including participation in a lease documents due-diligence process, as required. Includes monitoring of lease expiry dates and potential overhold positions.

5. Rent Roll and Annual Additional Rent Updates

Reconciles, balances and generates monthly rent rolls for the assigned portfolio of properties, maintains on-going integrity of Unit Inventory in addition to assisting with annual budgeted additional rent rates/charges for realty taxes and operating costs to ensure integrity, timeliness and accuracy of recurring revenue recognition, building GLA and global rent updates in support of property accounting and property management processes. This includes yearly Tenant Rental Summaries.

6. Lease Administration

Performs various tracking activities related to leasing and lease administration with respect to rental deposits, Real Estate Trust deposits, trade record sheets, correspondence, tenant inducements, real estate commissions to ensure parties are in compliance with the terms and conditions of the executed lease documentation and all associated risks are mitigated.

7. Lease Coordination

Informs accounting, operations, asset management and any other required departments/personnel of completed lease transactions and any action required by those departments as well as assists the Leasing Director with preparation and production of lease marketing materials and reporting as required (i.e. quarterly reports).

8. Budgeting and Reforecasting

Assists the Leasing Director, GM or VP in preparing revenue budgets and periodic revenue assumption reforecasting including entry of budgets and forecasts into the Yardi system. Confirms the desired results are reflected in the budget/forecast reports after entry is completed.

9. Lease Records

Prepares and maintains a filing system for correspondences related to Offers to Lease, Leases and other legal documents to ensure non-interrupted communication between parties to facilitate the leasing and lease documentation processes in addition to coordinating as directed by the Leasing Manager any broker or tenant promotional events.

Any other job-related duties and/or projects that may be assigned including A/P backup and job costing.

The Expertise You’ll Bring

Minimum 3 years of commercial lease or similar contract administration experience required.

Basic knowledge of contract law, insurance and property management processes.

Excellent knowledge of MS Office Applications.

Core Competencies

Excellent communication skills both verbal and written

• Excellent organizational skills.

• Excellent analytical skills.

• Systematic thinking and critical review skills.

• Attention to detail.

• Ability to prioritize and deliver quality result under pressure.

• Ability to work with minimum supervision.

• Good understanding basic accounting principles.

Preferred Qualifications and Experience

• Previous exposure to Yardi or other real estate accounting platform is required

Why You’ll Love Working at Morguard
At Morguard, we’re committed to creating an environment where our people can thrive. Here’s what you can expect when you join our team:

• A collaborative, inclusive workplace culture that prioritizes employee wellbeing and safety.

• Meaningful opportunities for professional growth and development.

• Exposure to a diverse portfolio of real estate assets across North America.

• A competitive compensation and benefits package designed to support you and your family.

• Support for work–life balance, along with accessible employment practices that meet AODA requirements.

Inclusive by Nature
Diversity is one of our greatest strengths. At Morguard, we provide equal employment opportunities to all candidates and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. We believe in creating a workplace where everyone has the opportunity to grow, contribute, and make an impact.

Commitment to Accessibility
Morguard is dedicated to maintaining accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please contact Human Resources—our team is here to support you. Please contact Human Resources at (905) 281-3800.